Policies and Procedures

Baptist Healthplex at Mississippi College — Member Guidelines & Facility Rules (Revised 2026)

Article One - Membership

Baptist Healthplex accepts applications from any individual without regard to race, creed, color, sex, or national origin. All members are subject to enrollment fee and monthly dues upon acceptance.

Individual Member

Adults age 16 or older who pay the individual enrollment fee and full prevailing monthly dues. Qualifies for full use of all facilities.

Senior Members (age 60+): It is the member's responsibility to notify the business office when Senior rates apply.

Associate & Additional Family Members

A legal spouse or dependent child (ages 0–24) of a current Individual Member who pays the associate or additional family member enrollment fee and full prevailing monthly dues. Qualifies for full use of all facilities.

Student Member

Currently enrolled area college or high school students who pay the full prevailing semester rates as applicable to their educational institution.

Age Requirements: Students ages 16–17 must have a parent or legal guardian (18+) present to sign the membership application. Students age 15 or younger must be added as an additional family member on a primary member's account.

Article - Two Records & Payment Procedures

Membership Agreement & Enrollment Fee

The Membership Agreement must be completed upon joining. By signing, the member accepts all rules and policies of the Baptist Healthplex. The enrollment fee must be paid in full upon joining. First month's dues — either full or pro-rated — are also due at enrollment. Payment accepted by cash, check, or credit card.
 

Payment Options

Monthly
Payment via Electronic Fund Transfer (EFT) from your designated account.
 

Quarterly
Membership paid in full three months in advance.
 

Annually
Pay one full year in advance and receive a 13th month free.

Dues are not reduced or suspended during facility closures, maintenance, repairs, or tournaments.

Account Delinquency

Members with delinquent accounts may have on-account charge and membership privileges revoked. Membership is automatically terminated after 60 days in arrears, with all debts immediately due in full. Accounts with outstanding balances after 90 days will be sent to a collection agency.

Dues Adjustment

Membership dues are subject to adjustment. The Healthplex will provide members 30 days written notice prior to any dues increase. Members may terminate before the first day of the following month. Failure to provide written notice within this window constitutes acceptance of the new fee structure. Adjustments for members under a 12-month commitment take effect after the commitment expiration date.

Membership Cancellation

Members may resign by signing a cancellation form or submitting written notice. This must be received by the 20th of the month prior to the month of cancellation.

Example: To cancel for September, written notice must be received at the Healthplex office by August 20th.

The account must be current with all dues paid. Cancellations cannot be completed by fax or phone. No exceptions.

Membership Freezes

Memberships may be frozen and monthly dues reduced to a minimum handling charge for up to three months, provided all conditions are met:

• The account must be paid up-to-date at time of freeze request.
• The member must not be living or working in the Greater Jackson Metro area during the freeze period, OR must be incapacitated by serious illness or injury. Documentation may be requested.
• A completed, signed Freeze Request Form must be received in the Business Office by the 20th of the month prior to the requested freeze start date.
• While frozen, members may not use the Healthplex facility until a written removal request is submitted.

Associate Member Note: If the primary member is frozen, associate member dues automatically adjust to the primary member's rate during the freeze period (e.g., Primary: $10 freeze fee; Associate: adjusted to the primary's standard rate of $67).

Additional Charges & Account Updates

• Address Changes: Members must provide written notice of address changes to the business office, or update online if applicable.
• Medical History Changes: Members must inform front desk staff of any health history changes by completing a new PAR-Q & YOU form available at the front desk.
• Family Member Age Milestones: It is the member's responsibility to notify the business office when a child reaches their 24th birthday (transition to separate account) or 13th birthday (transition from "Child 12 & Under" to Additional Family Member).

Membership Suspension / Termination

Management reserves the right to cancel or suspend any membership for violation of Healthplex rules, policies, or conduct deemed prejudicial to the welfare, good order, and character of the facility. Termination does not relieve the member of dues or charges accrued prior to the termination date.

Article Three - General Policies

Facility Entrance

All members and guests must enter through the main entrance. All other entrances on the 1st and 2nd floors are for emergency exit only. Unauthorized use of other entrances is considered trespassing and individuals will be asked to leave.

Membership Card

All members must present their membership card at each visit for admittance. Staff reserve the right to request additional identification and may deny entry if the request is not satisfied.

Guests & Guest Fees

Guests may use the facility by registering at the Front Desk and paying the appropriate guest fee. Guests must provide a photo ID and sign a Guest Release waiver of liability at each visit and must abide by all Healthplex rules.

Primary/Associate members are entitled to two complimentary guest passes per year upon request, subject to a facility director's approval.

Members who bring unregistered guests may be subject to suspension or termination. Unregistered guests found in the facility may be expelled and charged with trespassing.

Proper Attire

Shoes and shirts are required at all times in all areas outside of locker rooms and pool areas. Appropriate swimwear (Lycra, Polyester, or Nylon) is required in the lap pool, therapy pool, whirlpools, cold plunges, steam rooms, and saunas. Attire deemed inappropriate or offensive by management will result in a request to change or leave the facility.

Conduct

Appropriate conduct regarding language, sportsmanship, and general behavior is expected at all times. Inappropriate conduct will not be tolerated and may result in suspension or termination of membership.

Tobacco, Alcohol & Vaping

Use of any type of tobacco product, alcoholic beverage, or vaping product is strictly prohibited in any area of the Healthplex.

Lockers

Daily-use lockers are available at no charge. Members must provide their own lock for daily use. Daily lockers may not be locked overnight — management reserves the right to cut locks left overnight and impound contents. Rental lockers are available through the membership office.

Important: The Baptist Healthplex is not responsible for lost or stolen articles, including items lost in laundry processing. We strongly recommend securing all personal items at all times.

Towels

Large and small fitness towels are available to all members and guests at the front desk. Small towels are also available on the 2nd and 3rd floor workout areas; large towels are available at the aquatic area. Please limit to two towels per member and return to dirty towel bins upon exiting.

Reservations

Reservations may be required for some programs and activities and must be made in the member's name only — one reservation per activity at any time. Members who do not appear at the reserved time forfeit the reservation.

Lost & Found

Found items are held at the Front Desk and donated to charity on the 15th and last day of each month if unclaimed. Please check with the front desk before those dates. The Healthplex is not responsible for lost or stolen articles.

Outside Personal Trainers

Members and guests are not permitted to pay for services from personal trainers who are not employed by the Baptist Healthplex at Mississippi College.

Emergency Policy

The Baptist Healthplex at Mississippi College is a 911 facility. In the event of any injury, 911 will be notified and CPR/First Aid will be administered by staff until emergency medical services arrive.

Hours of operation, fee schedules, classes, leagues, and lesson offerings are subject to change at any time by Healthplex Management. On all questions regarding the development, interpretation, or application of these bylaws, the decision of management is final.

Article Four - Swimming Pool & Wet Area Rules

Safety Notice: Lifeguards are only available during designated family times. At all other times, please use the pools at your own risk.

General Pool Rules

• Appropriate swimwear must be worn in the lap pool, therapy pool, whirlpool, cold plunge, sauna, and steam room. (Lycra, Polyester & Nylon only.)
• Shower before entering any pool, whirlpool, cold plunge, sauna, or steam room.
• No food or drink in the pool, on the pool deck, or in other wet areas.
• Do not enter the pool immediately after eating.
• Avoid using electrical equipment around pools.
• Use caution on the pool deck — surfaces may be slippery. Use handrails when entering and exiting.
• No running, jumping, diving, or horseplay in the pool or on the pool deck.
• No hanging on lane lines in the lap pool or safety rope in the therapy pool.
• No walking on the pool deck with flippers on.
• Kickboards, pull buoys, fins, and water fitness equipment are for instructional use and swimmers only.
• No spitting, spouting, or nose-blowing in the pool.
• Persons with communicable diseases, open wounds, or sores are not permitted in the pool.
• The pool(s) will close 12–24 hours for disinfection when fecal matter, blood, or vomit is observed.
• All instructions from pool staff must be followed at all times.

Age-Based Pool Access

Article Five - Fitness Floor Policies & Procedures

Fitness Floor (2nd & 3rd Floor) — General Rules

• Ask a Fitness Specialist for assistance at any time.
• Consult a Fitness Specialist before beginning a new exercise program.
• Warm up before using equipment; cool down afterwards.
• Report any injuries or health changes to a Fitness Specialist.
• Wipe off equipment after each use.
• Children age 12 and under are restricted from using equipment. They may use the track, pickleball courts, racquetball courts, and turf area under parental supervision.
• Children ages 13–15 may access the fitness floor after completing the Teen Assessment Program.

Walking Track

• Inside lane: Walk only. Middle lane: Walk or Run. Outside lane: Run only.
• Always walk in the direction of the posted arrow. Look before passing or crossing — the person in the lane has right of way.
• Sprinting is prohibited for safety reasons.
• Walk no more than two abreast. Three abreast is not allowed.
• Children ages 6–12 may use the track under direct side-by-side supervision of an adult 18+.
• Children age 5 and under are not allowed on the walking track.
• Proper clean footwear with rubber soles required on the track.
• No food or drink on the track.
• Spectators are strictly forbidden on the track. Do not stop on the track — rest in a corner area if needed.
• Use caution when entering and exiting the track.

Aerobic Studio & Classes

• Children must be at least 13 years of age and have direct parental supervision to participate.
• Inform instructors of any physical limitations before participating.
• Appropriate clothing and tennis shoes required.
• Avoid heavy perfume application.
• Silence all cell phones.
• Allow the previous class to exit before entering for the next class.
• Classes are subject to change based on participation. A minimum of 6 participants is required to maintain a class. Classes with fewer than 3 participants in 5 consecutive sessions will be reviewed for cancellation.

Pickleball Courts

• Courts are available on a first-come, first-served basis unless reserved for scheduled programming or events.
• Limit play to one game when others are waiting so all members may participate.
• Proper court etiquette and respectful conduct are expected at all times. No profanity or excessive loudness.
• Courts may be closed without prior notice for maintenance, programming, or special events.
• Shirts and non-marking athletic shoes must be worn at all times.
• Organized lessons, leagues, or group instruction must be approved by management.

Non-compliance may result in being asked to leave the facility or termination of membership.

Functional Training & Turf Area

• Do not drop deadlifts. Both hands must remain on the bar throughout the lift.
• Headphones must be worn when listening to music.
• Shoes must be worn at all times.
• Return all equipment to its original location after use.

Racquetball Courts

• Eye guards are always recommended.
• Athletic shoes only on the courts.
• No soccer balls allowed on racquetball courts.
• Courts are for racquetball use only unless approved by management.
• Reservations may be made at the front desk.

Article Six - Child Watch Center

The Child Watch Center is available to members and their children with active memberships. Both the parent/guardian and child must be registered members of the Healthplex. The member must be the parent, grandparent, or legal guardian of the child. Children must be 6 weeks (with vaccinations) up to 12 years of age.

Nut-Free Zone: The Child Watch Area is completely nut-free. No snacks or food containing nuts are permitted at any time.

Sign-In & Sign-Out

• All children must be signed in at arrival in the sign-in book at the Child Watch Center.
• The member who signs in the child must also be the person who signs the child out.
• Only adults age 18 and older may sign children in and out.
• Parents, grandparents, and guardians must remain in the Healthplex while their child is in the Child Watch Center.
• No adults other than Child Watch staff are permitted beyond the sign-in desk into the play area.

Time Limit

Children are allotted 2 hours per visit within Child Watch Center operating hours. Children must be picked up within the 2-hour limit and before closing.

Late Pick-Up Fee: If a child has not been picked up by the 2-hour limit or by closing time, the member's account will be charged $5 for every 5 minutes over the time limit or regular operating hours. No exceptions.

Health & Illness Policy

• Children who do not feel well should be kept at home, even if symptoms are not yet present.
• Children too sick to attend school should not be brought to the Healthplex.
• Children must be free of fever, vomiting, and diarrhea for 24 hours before returning to the Child Watch Center.
• If a child appears ill, their parent/guardian will be contacted to pick them up. This decision is at the discretion of Child Watch Center staff.
• Child Watch Center staff will not administer any form of medication to children.

Supplies & Care

The Child Watch Center does not provide diapers, wipes, or food. Children should be fed and changed before arrival. Small children must arrive with a bag containing diapers and wipes labeled with their name. Authorization from the parent/guardian is required before staff assist with restroom needs or diaper changes.

Conduct & Behavior

The Child Watch Center maintains a Zero Tolerance policy for inappropriate behavior, including biting, hitting, or any conduct deemed inappropriate by staff. Parents will be contacted to pick up their child for any misbehavior.

10-Minute Cry Rule: If a child cannot be consoled within 10 minutes, the parent, grandparent, or guardian will be contacted.

Questions? Contact the Business Office or speak with a Facility Director.

Policies revised 2026. Management reserves the right to amend these policies at any time. Additional rules may be posted online or within the facility.